How to Organize a Grand Baby Shower  tradition has evolved significantly over the years?

Baby showers have been around from time immemorial. And while the tradition has evolved significantly over the years, most of its fundamental aspects have remained the same. So, if your treasured friend or relative is in the family way and you’re considering giving them a thoughtful present, we’d highly recommend treating them to a fun-filled baby shower. 

However, organizing a memorable baby shower isn’t exactly a walk in the park. That’s because each mom-to-be (and their expected bundle of joy) is unique. 

In this guide, we’ll introduce you to fantastic tips for planning and organizing a baby shower that will leave a lasting impression on the honoree and other guests.

Women toasting with juices at baby shower party

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Steps for Planning and Organizing a Baby Shower

  1. Look for a credible supplier

A baby shower is a special occasion to celebrate the mom-to-be as they prepare to bring life into the world. But whichever way these parties pan out, they typically culminate in gift-giving. So, before you get down to the planning phase, identify a credible supplier of both mom- and kid-friendly items. 

All Fun Parties is a go-to store for anyone looking for party supplies in Melbourne, Australia. The company deals in all manner of kid-related products, from entertainment items to toys, party props, and gifts. And while the dealer doesn’t promise rock-bottom prices, it might interest you to know that their products are priced reasonably below market rates. Depending on your budget needs, there’s the option for purchasing or hiring an item. 

  1. Prepare a Guest List

The most important tip when planning a baby shower is to prepare a guest list. That’s because nearly all guests will have a role to play in making the day successful, including venue preparation and gift-giving. 

Note that a baby shower can have as few as two attendees to as many as fifty or even more, depending on factors like budget and venue. Just be sure to plan with people who are all related in some way to the mom-to-be.

  1. Decide on a Venue

Most baby showers take place at the honoree’s residence or at their close friend’s place. However, some people may be averse to the idea of a home baby shower. 

Well, there’s no need to fret, as there’s a plethora of other potential avenues you could pursue. These include restaurants, coffee shops, botanical gardens, vineyards, beachside, or penthouse.

Flat lay composition with baby accessories and toys on color wooden background. Space for text

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  1. Identify a Host 

In many instances, a baby shower planner automatically doubles as the host. Organizing the party also makes you the likely venue provider, especially if you are planning a home baby shower. 

But if you must pick another host, insist on a person the honoree is closely related to. This would ideally be someone in their inner circle. 

  1. Select a Date and Time 

This is a no-brainer. However, the emphasis should be on a date and time that’s convenient for both the honoree and other invitees. 

For many, Saturday evenings are the perfect time to hold a baby shower. Just be sure everyone agrees with the proposed date and time.

  1. Work Out a Budget 

Food and gifts often constitute the primary components of a baby shower budget. But should the invitees insist on presenting gifts individually, your focus would shift exclusively to dining. 

A cake and cupcakes are a staple of baby shower meal preparations. As for other food items, be sure to research the honoree’s taste to understand their favorite delicacies. If in doubt, line up common party snacks

Don’t forget party decorations like piñatas, wall hangings, balloons, and garlands. 

It’s also prudent to ask about the baby’s gender before purchasing party decorations. This allows you to select an appropriate gender-based color. 

At times, expecting moms are reserved about disclosing their baby’s gender. In that case, you might want to opt for gender-neutral colors and party themes.

Salty snacks. Pretzels, chips, crackers and candy sweets on table

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  1. Choose a Theme for the Occasion

When many people think of baby shower themes, perhaps the first thing that hits their minds is the color. However, there are tons of other visual and sentimental aspects to consider. 

For instance, you could go with balloon themes to symbolize that the expecting mom is “ready to pop.” You could also opt for a sunshine-themed decoration to indicate that the soon-to-be mom will be welcoming a new ray of sunshine into their lives. 

Others include a family-themed toy decoration, an organic market theme, a rainbow theme, etc.

  1. Finalize Everything

Now that you have everything ready, it’s time to bring it all together. 

First, keep constant touch with all invitees and follow up on those who have not RSVP. Be sure to remind those with special roles of their responsibilities. And while you’re at it, assign a person to pick the honoree in the case of an outdoor baby shower. 

Next, buy all the requisite supplies. Avoid last-ditch purchases or deliveries, except for perishable supplies like cakes. 

If planning an outdoor baby shower, confirm your reservation in time. You could visit the location to ascertain that the promised amenities are in crisp condition. 

Finally, although not mandatory, it’s prudent to draft rules of engagement. These would help drive the conversation and ensure no one steers off on a tangent. 

Group of women at a baby shower enjoying food and drink. Pregnant woman celebrating baby shower with female friends at home.Photo Credit:


Organizing a grand baby shower party can be a painstaking process for first-timers. One of the most important tips is to get help from people close to the mom-to-be to know her likes and dislikes. Follow the above steps and you’ll be sure to plan a baby shower that leaves a lasting impression on everyone involved. 

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